The concept of emails were created fifty years ago in 1971 by Ray Tomlinson.

He lived to see his idea grow in popularity around to world, and left The Verge with this notable quote before his death in 2016:

“I see email being used, by and large, exactly the way I envisioned.”

Ray Tomlinson, 2016

His final vision was that he wanted emails to connect to people across the world. And just like he wanted, emails are now used to contact complete strangers, coworkers, friends, and everyone in between. Emails also started a trend of people sending unsolicited messages in bulk. The word ‘spam,’ unrelated to the canned meat, was officially added to the New Oxford Dictionary of English in 1998.

In 2021, most business professionals know how to write an email; the trouble is usually finding the email address of the exact person you want to contact. With over four million email addresses active around the world in 2020, there’s a mountain of prospects to dig through.

We understand that there are so many ways to find an email address online, so we’ve compiled a number of blog posts to help answer your email-related questions:

  1. Can I Find Customers Using an Email Lookup By Name?
  2. Is Doing an Email Info Lookup the Best Way to Sell to Prospects?
  3. How Can I Choose the Right B2B Email Lookup Service?
  4. Is There a Free Email Lookup Tool Comparison I Can Reference?
  5. How Do I Look Up an Email Address Owner on LinkedIn?
  6. What is The Best Email Lookup Process for Professionals in 2021?

In this eBook, you will learn the basics of sending cold emails, such as:

  1. How to avoid the spam folder
  2. How to personalize your email copy
  3. How to track your outreach campaign results
  4. And more!

At Skrapp.io, our world is about emails and finding them online. Whether you are sending an email marketing campaign, cold outreach correspondence, or even emails to investors, we’ve got your back.

Let’s start answering your questions about what a modern email lookup process looks like.

Finding a prospect’s email can be time-consuming for smaller teams. Many founders or sales leaders do not have the time to navigate through company websites, Google, or LinkedIn to generate their emailing lists.

You may be using LinkedIn to find prospect’s profiles, or even potential investors. If you are using LinkedIn, try using their Sales Navigator tool to do an easy email lookup by name.

If you have a Team or Enterprise account, Sales Navigator also has a filter called the TeamLink Connections. It can help you find the people who meet your lead qualifications and share a second or third connection with you

If you use Google to do an email lookup by name search, it can be tough to find solid information. Instead, try to call the company office of your prospect. Mention your best guess of your potential customer’s email and see what the person who answers the phone says.

But when should I send a sales or marketing email?

The best times to send cold emails are between 6 AM and 7 AM, and in the evenings around 8 PM. Research suggests that reply rates around this time period can be up to 45%. Follow-up emails typically get a better response rate than the first email. One study found that they had an 18% response rate to the first email, 13% to the fourth, and 27% to the sixth.

If you want your prospects to open your email, make sure to do an email info lookup process beforehand. This helps you personalize your email list’s copy, subject lines, and call to actions. While completing the email info lookup process, it will also help you build an effective email list.

Wait, how do I create an email list?

There are three steps to building an email list. In most cases, it might be faster and easier for salespeople to use an email info lookup tool.

But if you don’t use that kind of tool, how do you determine who is interested in your offering? Use these three steps to get you started.

1. Identify your ideal customer

To discover who your ideal customer is, you need to ask yourself a few basic questions:

  • What industry is this person in that aligns to your business?
  • What problems are they facing in their day-to-day life?
  • What job title does this person have that is important to your offering?

2. Locate your ideal customers

If you’re unsure where to start, Google can be a valuable resource to find startup prospects. You can use Google's search function to type in a company with an employee's name.

For example, you can type “[company] [employee name] email”. You can also search the relevant company website, but this might be time consuming.

A more helpful website than Google to find your ideal customer’s contact info is LinkedIn. A company’s LinkedIn page usually has their employees listed, which leads to their personal profile. From there you can find their job title and even their email address. You can always send them a personalized message and ask for their business email.

3. Build the email list

Using Google and LinkedIn work perfectly for creating an email database full of potential email addresses. However, if you want to boost your contact’s quality, verify the emails you have collected by using an email tool or extension.

For example, Skrapp.io, an email info lookup tool, uses your imported database of contact names to find their emails. This email-finder software ensures that your email list is verified in less than a second.

Did you know that businesspeople send an average of 36 emails per day? With luck, your prospecting techniques will flourish with these email info lookup tips.

Many sales leaders, marketing professionals, and startup founders use a B2B email lookup service prior to hitting send on their email campaigns. It saves them time so that they do not have to painstakingly scour the internet for their potential lead’s contact information.

Does the email lookup service correlate to my email’s intended purpose?

The first step to finding the right email tool for your needs is to determine what you want the outreach campaign to do. Some email services are geared towards different audiences, organization types, and general needs.

Are you sending out a monthly newsletter to boost your new marketing campaign? Or are you trying to gather emails to create a personalized sales cold emailing list? These are entirely different campaigns that have different desired outcomes.

Does every email lookup service provide email verification?

The last thing you want is to spend your valuable time researching the perfect email lookup service and then discover that many of the emails it actually collects are not active.

Make sure the email tool or service you use properly validates emails before you sink your time into it.

Is an email lookup web extension enough for my email outreach?

It’s important to remember that not every professional needs a fully supported email software platform for their lead generation. A web extension is a great way to test a tool, and see if it’s a good fit for your cold email or outreach needs.

For example, a LinkedIn email lookup service powers up your existing LinkedIn account. So you can lookup email addresses for free from LinkedIn users that you identify and want to reach.

As with every extension found online, you need to make sure it is supported by your preferred browser. Skrapp.io, for example, supports the vast majority of leading browsers, including Chrome and Chromium-based browsers, as well as Mozilla.

And what do you do if you’re looking for more than a handful of emails? If you have a large spreadsheet you need to fill by the end of the week with verified emails, then a bulk email finder tool is your best bet.

Just like with any other email lookup tool your team would use, it’s a best practice to research reviews. One trusted platform for these email tool reviews is Capterra. Look into how easy the tool is to use and whether the emails gathered were high quality or verified. For example, some bulk email lookup tools help you easily find emails and company data from your existing databases.

In Skrapp.io’s tool, you can import a CSV file with names, companies' names, or even websites, and launch a task to find verified emails.

In 2019, the global number of email users was about 3.9 billion people, according to Statista. That email user data is estimated to reach 4.6 billion users in 2025. With so many people using emails to communicate, that means a free email lookup tool comparison is more necessary than ever for prospecting.

With one click, you can find email addresses from online sources from the right free email lookup tool.

Save this chart for easy reference on an email tool’s performance and more:

There are three main ways you can lookup an email address owner on LinkedIn.

1. Make an informed guess

While this won’t be your most accurate method, it works for some. The first way you can find an email address owner on LinkedIn is by researching the company to find the way they structure their emails.

You can also:

  • Go to their LinkedIn page to find the company’s website URL. You’ll need their site address to find their email domain.
  • Most companies will use a particular email pattern. To find these patterns, do a Google or Firefox search for “@companyname.com.” Then press Ctrl+F to search for “@” to find any email addresses in the search results.
  • Start testing patterns with email pattern tools like Skrapp.io. They help you check and validate contact information.

2. Check their other social media profiles

If you couldn’t guess their email address, you could always use LinkedIn to find their other social media profiles, such as Facebook or Twitter. You can either find links to their other profiles on their LinkedIn profile, or you can search their full name right on Google.

Sometimes people pin their email addresses on those platforms instead of LinkedIn. However, people often keep those profiles private so only their friends and family can view them. But that doesn’t mean you couldn’t request to follow them.

This method might not be accurate, but it is an option. It’s very time consuming as well, so an easier method is to use an email lookup browser to find the email owner.

3. Use a browser extension to lookup an email address

Are you ready to lookup and verify emails for an outreach campaign? The email finder extension from Skrapp.io finds business emails from LinkedIn as well as Sales Navigator searches and profiles.

Generating and prospecting leads has always been important for increasing customers and creating new leads. However, when all you have is a person’s name, looking up their emails to contact them can be hard.

You probably want more information about them so you can compose a relevant email. In the past, you had to directly ask business people for information. You couldn’t retrieve phone numbers, social media accounts, or other contact information online.

In 2021, email is still often the best way to convey your message in a fast and personal way. Of course, to be able to send someone an email, you must first know their email, and that’s when the email lookup process comes in handy.

The email lookup process has come a long way over the years. The biggest difference this year is that email tools provide the fastest way to find many people’s email addresses.

Is an Advanced Google Search helpful?

While it’s sometimes possible to find someone’s email address by doing a simple Google search, you’ll often see hundreds of results pop up. These results pages might take a long time to sift through before you actually find the right email, if you find it at all.

But with Advanced Google Search operators, where you put quotes (“example”) around the email you think might be correct, only exact matches will appear. You’ll want to look for results that have the company’s website, social media pages, etc. to know it’s valid.

Here’s an example of a Google search as a free email lookup search:

How can I lookup emails for any company?

If you want to email a company’s CEO, but all you have is their website, don’t panic. With the Domain Search feature from Skrapp.io, all you have to do is type in the organization’s website or name and you can do a company email lookup search.

Click here to learn about Skrapp.io’s browser extension and perform email lookups in a fraction of a second!